Terms of Service
These Terms of Service ("Terms") govern your use of Credentials Portal ("Service"), operated by Credentials Portal ("we," "us," or "our"). By accessing or using the Service, you agree to be bound by these Terms.
1. Description of Service
Credentials Portal is a ministerial credentialing platform designed for church districts. It provides tools for managing minister profiles, tracking credentialing progress, conducting interviews, exchanging messages, and organizing ministry records.
2. Eligibility and Access
The Service is available only to church districts and their authorized staff and ministers. Access is granted by a district administrator. You represent that:
- You are at least 18 years of age.
- You have been authorized by your district administrator to use the Service.
- The information you provide is accurate and kept up to date.
We reserve the right to terminate access for any account that violates these Terms or is no longer authorized by the district.
3. Account Responsibility
Your account is personal to you. You are responsible for:
- Keeping your email address current so you can receive authentication codes.
- Any activity that occurs through your account.
- Notifying your district administrator immediately if you believe your account has been compromised.
Do not share your authentication codes or magic links with anyone. Each link is single-use and intended only for you.
4. Acceptable Use
You agree to use the Service only for its intended purpose — managing ministerial credentials within your district. You agree not to:
- Upload or share content that is unlawful, harmful, or violates the rights of others.
- Attempt to gain unauthorized access to other districts' data or any part of the platform's infrastructure.
- Use the Service to harass, threaten, or harm other users.
- Reverse-engineer, scrape, or otherwise attempt to extract data or source code from the platform.
- Use automated scripts to interact with the Service without prior written consent.
5. District Data Ownership
Your district owns its data. We do not claim any ownership over the content, records, files, or information your district enters into the platform. You are responsible for the accuracy and legality of the data your district submits.
District administrators may export, delete, or manage their district's data at any time through the Settings page. Upon account termination, we will make data available for export for a reasonable period upon request before deletion.
6. Uploaded Content
By uploading files or entering content into the Service, you grant us a limited license to store, display, and transmit that content solely as necessary to operate the platform for your district. We do not use your content for any other purpose.
You represent that you have the right to upload any files you submit and that doing so does not violate any third-party rights.
7. Third-Party Integrations
The Service offers an optional Google Sheets integration. When a district administrator enables this feature, data is transmitted to Google's services subject to Google's own terms and privacy policy. We are not responsible for how Google handles data once it leaves our platform.
8. Service Availability and Modifications
We strive to keep the Service available but do not guarantee uninterrupted access. We may modify, suspend, or discontinue features with or without notice. We will make reasonable efforts to notify district administrators of significant changes.
9. Disclaimer of Warranties
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE ERROR-FREE OR UNINTERRUPTED.
10. Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, WE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING FROM YOUR USE OF THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL LIABILITY FOR ANY CLAIM ARISING FROM THESE TERMS OR YOUR USE OF THE SERVICE SHALL NOT EXCEED THE AMOUNT PAID BY YOUR DISTRICT FOR THE SERVICE IN THE PRECEDING TWELVE MONTHS.
11. Indemnification
You agree to indemnify and hold harmless Credentials Portal from any claims, damages, or expenses (including reasonable attorney fees) arising from your violation of these Terms, your use of the Service, or content you submit to the platform.
12. Governing Law
These Terms are governed by the laws of the State of Arizona, without regard to conflict of law principles. Any disputes arising from these Terms shall be resolved in the courts of Maricopa County, Arizona.
13. Changes to These Terms
We may update these Terms from time to time. The effective date at the top of this page reflects the most recent revision. Continued use of the Service after changes are posted constitutes acceptance of the updated Terms. We encourage you to review this page periodically.
14. Contact
Questions about these Terms? Contact us at:
admin@credentialsportal.com